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What I keep

The people and things your units keep, such as speakers, drivers, equipment, vehicles, venues and stock: what needs you, and who has them when.

Answer a request

  1. Press Requests.
  2. Read each card: the program it is for and who runs it, its days on the program's own clock, the lines and role on the Crew, who asked and their note, and any booking it would clash with.
  3. Press Yes, or write why not and press Say no.

Then: Whoever asked is told, with your reason when it is no. A member booked is then asked to confirm, and somebody from outside is invited by email once you say yes.

Deal with what needs you

  1. Read Needs you at the top: requests to answer, what is out and late or due back tomorrow, what needs repair, and a member booked who says they can't come.
  2. Press Repaired when something is mended.
  3. Open a resource to log a loan: It went out, then It came back, with how many and in what state.

Then: Stock that comes back short is taken off the count, and what comes back damaged needs repair until you mark it mended. A loan nobody marked as gone out stays under Not logged until you log it.

Add what your units keep

  1. Under Add, press a member, somebody from outside, equipment, a vehicle, a venue or stock.
  2. Fill it in, choose the unit it is Kept by and who may book it, and press Add.
  3. Or press Import to bring in equipment, vehicles, venues and stock from the template.

Then: That unit and every unit beneath it can book it; choose Every unit in the organization to offer it to all. Its picture, and its papers from My Drive, are added on its own page.

See who has what, two weeks at a time

  1. Press Two weeks: every resource across two weeks, with what is booked, asked for, and out and late.
  2. Look for a clash, where more are wanted at once than there are.
  3. Press Later › or ‹ Earlier to move, or List for the list.
  4. Press Download for the list, or Lending log for what went out and came back.

Then: Each row's days are on the clock of the unit that keeps it.

You see what is kept at the units where you hold Keep resources. An outside person's profile, their photo, organization, how to reach them and why they are kept, shows only to the unit's Coordinator and Lead and roles given See outside contacts, and their details are removed after 2 years with no booking; their past bookings then say Removed contact. A member whose unit keeps names within it shows as name withheld to the units above.