Rotas
Your teams' volunteer rotas: the days each team serves, who is on, and the open slots you can sign up for.
Sign up for a slot
- Open the rota from the list.
- Find an open slot under My rota, or on the grid.
- Press Sign up.
Then: Where the rota takes sign-ups at once, the slot is yours and on My shifts. Where a keeper approves each sign-up, it waits under Waiting for a keeper, and you are told when they decide.
Rather not? Press Withdraw beside a sign-up still waiting.
Who: The team's leaders decide sign-ups, or the unit's roster keepers where the team has no leader.
Sokha leads the Saturday welcome team. They open December for sign-up and the twelve on the team are told once; by Friday most Saturdays are full, and Visal takes the last welcome-desk slot on the 12th.
Swap or give away a slot
- Open the rota.
- Under My rota, press Swap or give away beside your slot.
- Choose under What would you like? who takes it, or which of their slots you take.
- Press Send.
Then: They answer first; then a keeper who is not one of you decides, and you are both told. Until then the slot is yours.
Start a rota for your team
- Under Start a rota, choose the Team.
- Give it a Name.
- Press Start a rota.
- Open Settings.
- Under When it serves, choose the Day, the weeks and the times, and press Add.
- Under What it needs each time, give A role and How many, and press Add.
- Choose whether A keeper approves each sign-up, and press Save.
Then: The rota is ready, but takes no sign-ups until you open a cycle.
Who: A team's leaders and co-leaders can start one, and so can whoever keeps rosters at its unit.
Open the next month for sign-up
- Open the rota.
- Press the button at the top that opens the next cycle, such as “Open December for sign-up”.
- Copy the Sign-up link to share with the team and send it to them.
Then: The team is told once that the month is open, and those serving are reminded before each day at the time the rota sets.
Put somebody on a slot
- Open the rota.
- Press the slot on the grid.
- Choose who goes on it under Put on it.
- If they said they cannot serve then, give a reason.
- Press Save.
Then: They are told they are on it. Sign-ups waiting on that slot are closed.
Rather not? Press Make it open to free the slot, or Take it off the rota to remove it; whoever was on it is told.
You see the rotas of the teams you are on, and, as a team's leader or a roster keeper at its unit, the rotas you keep. A rota of a team you are not on is not shown at all. An Auditor, whose every seat only reads, keeps no rotas: the page says their seat only reads.