My leave

Ask for time off

1. Press Request leave.
2. Choose the Type of leave.
3. Choose the Unit you are asking at, if you work at more than one.
4. Pick the first day in From and the last in To.
5. Leave Amount blank to count the working days.
6. For part of a day, type the amount and choose Days or Hours.
7. Add a Reason if you want to.
8. Press Submit request.

Then: The page says what it counts as, for example “Submitted for approval — 2 days”, and it waits under My requests. You are told when it is decided.

Who: The nearest people who approve leave, at your unit or above it, are told and decide it in Approvals. A kind of leave that needs no approval is recorded at once.

Sokha wants Friday and the following Monday off. They make one request from Friday to Monday and leave Amount blank; it counts 2 working days, not 4, and their lead sees the real gap in one request.

Check how much leave you have

1. Read the tiles at the top: what is available of each kind, what waits for a decision, and your next leave.
2. Read the table for each kind's parts: accrued, carried in, adjusted and taken.
3. Read the notes under it for days carried from last year, and when they must be used.

Then: Available is what accrued, plus what was carried in and adjusted, less what was taken and any carried days that lapsed.

Cancel a request, or leave already approved

1. Find it under My requests.
2. Press Cancel.

Then: A request not yet decided is withdrawn and leaves its approver's list. Approved leave canceled before its first day gives its days back to your balance, and whoever approved it is told.

If the kind of leave you want is not in the list

1. Ask an administrator to add it: the kinds of leave are set for the whole organization.
2. Meanwhile choose the closest kind, and say what it is in Reason.

Then: A new kind appears in Type as soon as it is added.

Bring in balances from your old system

1. Press Import opening balances.
2. Press Excel template to get the sheet.
3. Fill in one row per person and kind of leave: what they have left today, in days or hours.
4. Press Choose the filled-in file and pick the sheet.
5. Check the rows it shows, then press the import button under them.

Then: Each balance becomes that figure for the current leave year, and the difference is recorded as an adjustment against your name.

Who: Only people who set other people's balances see this button, and never for their own: somebody else sets yours.