Governance

See what is waiting on you

1. Read the tile Waiting on you at the top: how many things need your answer, and how many are overdue.
2. Look down the list Waiting on you beneath the tiles: a vote, your consent, are you coming, a plan to approve, work to review or a measure to read.
3. Press a title to go where it waits.
4. Or press Give your assent beside a decision under Lately decided.
5. Press Your next meeting to open the next meeting you can see.

Then: Each thing leaves the list once it is done: a vote cast, a consent given, an invitation answered. The list is read afresh from the records each time, so it still holds what a notification you cleared was about.

Grace opens Governance on Monday. Waiting on you reads 3: a vote open on the budget motion, a resolution to consent to, and are you coming to the Q3 Board Meeting. Grace presses the meeting, answers going on Attendance, and the count drops to 2.

Find the board that needs attention

1. Look down Bodies. Each has one badge, the worst thing true of it: nobody seated, below quorum, minutes overdue, terms ending, or healthy.
2. Read the line under it: how many are serving, its next or last meeting, minutes unapproved, open and overdue work, and terms ending.
3. Press Overdue actions to see the late work on the actions register.
4. Press the body's name to open it.

Then: Below quorum means the body cannot reach its own quorum even if everybody serving comes. Minutes overdue means a meeting held more than fourteen days ago still has no approved minutes. Terms ending means a serving member's term ends within 90 days.

The Youth Committee shows below quorum: 2 serving, and its quorum needs 3. Sokha opens it, sees one seat empty since June, and asks the chair to seat a new member before the September meeting.

Call a meeting

1. Press Call a meeting.
2. Type its Title.
3. Choose the Committee, or No committee (ad hoc) and then its Unit.
4. Choose when it Starts. The box says which clock it is read in: the unit's own.
5. Type a Location, if it has one.
6. Press Call meeting.

Then: It shows under Coming up. Everyone serving on the committee on that date is invited and told, and the committee's chair and secretary on that date are named to it. An ad hoc meeting puts you in the chair and on its list.

Rather not? To have a body's meetings called for it, set When it meets on the body's own page: each next meeting is then made as it comes.

Sokha calls the Q3 Board Meeting for September 18 at 6:00 PM at the head office. The nine members serving on that day are invited and told; Mary Ann, whose term ends in August, is not.

Add a board or committee

1. Press Add a committee.
2. Type its Name and choose its Unit.
3. Choose its Type: Board, Committee, Executive or Advisory.
4. Under Quorum, choose Percentage of roster or Number of members and type the number, or leave No rule.
5. Choose how a motion is Carried by.
6. Press Create committee.

Then: It is listed under Bodies, badged nobody seated. Open it to seat its members. Its first chair, vice-chair and secretary are seated by the owner or an administrator; after that its own officers can seat the next ones.

Daniel, an administrator, adds the Finance and Audit Committee at the head office: a Committee, a quorum of 3 members, carried by a simple majority of those voting. It shows nobody seated until Daniel seats its members and its chair.

If you see no boards here

1. Read the line beside the title: how many bodies are in your view.
2. Open Meetings to see the meetings you are on the list for, whatever your seat.
3. Ask an administrator to seat you on the board, or to let your role read board business.

Daniel coordinates a unit and reads 0 bodies in your view. The administrator turns on The people who run a unit may read its board, and Daniel now sees the unit's committee and its ordinary meetings, but no Restricted or In camera meeting Daniel is not on.