Decisions

Find a decision, and see whether it still stands

1. Type a number, a word or a meeting's name in the search box above the cards.
2. Press Add filter to narrow the cards by board, kind, outcome, standing or year.
3. Press Resolutions only to leave out the decisions minuted on agenda items, or Everything to bring them back.
4. Read a resolution's row: its number, its words, how the vote went, and where it stands now.
5. Press the line under a meeting's card that counts its decisions on agenda items, to unfold them.
6. Press the meeting's name at the top of a card to open the meeting and its papers.

Then: Each card is one meeting, or one board's written resolutions for a year. A row says Stands, Replaced by the number that replaced it, Revoked with the reason, or Was not carried, and a passed one says when it passed. The cards waiting on your answer come first, then those out for written consent, then the newest.

Rather not? Press Clear to take every filter off and see the whole register again.

Somebody asks Grace what was decided about travel costs. Grace types travel in the search and finds 2023-007 on the card for the March 2023 board meeting: it reads Replaced by 2025-012 on May 14, 2025, so Grace opens 2025-012 for the rule that stands today.

Decide something between meetings, in writing

1. Press Draft a resolution at the top of the page.
2. Choose the board under Body.
3. Give it a Title.
4. Write what the board resolves under Wording.
5. Choose Who may read it: Ordinary business, Restricted or In camera.
6. Press Draft it.
7. An officer of the body then finds the draft on the register and presses Put it to the board.

Then: The draft is numbered and marked Draft: it does not stand yet. Ordinary business is read by anyone who can read the board; Restricted by its members, the people asked to answer it and anybody who reads board business across the whole organization; In camera by its members and the people asked, and nobody else at all. Put to the board, every member who votes on that body is asked and told “A resolution needs your answer”, with the time it closes, two weeks later. It carries the moment enough of them agree, and fails the moment it no longer can, or when its time runs out. Everybody asked is told which.

Rather not? Before it is put to the board, an officer can press Withdraw it to drop the draft. To change who may read it, at any time, an officer chooses again under Who may read it on its row and presses Set.

Who: Board members and administrators can draft for the boards at their units. Only an officer of its body, the chair, vice-chair or secretary of the body that resolved it, puts a written resolution to the board, withdraws it, or later ends it. The same officers change who may read it, and the change is kept on the record. How many must agree is the body's own rule: every member, unless it has set three quarters, two thirds or a majority.

The finance committee has to adopt the audited accounts before its next meeting. Daniel, its secretary, drafts “Adoption of the audited accounts” and presses Put it to the board. All five members are asked; by Thursday the fifth has agreed, it carries as 2026-014, and the five are told.

Answer a written resolution you were asked about

1. Open the notice “A resolution needs your answer”. The Circulating tile also says how many need your assent.
2. Press Record consent on the resolution.
3. To object, write why under Your answer.
4. Press I agree or I object.

Then: Your answer is recorded once and cannot be changed. Under the row you see how many have agreed out of how many are needed, who was asked and what each said, and every objection with its reason. If your answer settles it, it carries or fails at once, and everybody asked is told.

Mary Ann is asked about renewing the hall lease and presses Record consent. They think five years is too long, write “Three years, please” under Your answer, and press I object. The board needs all six to agree, so it fails at once and the six are told.

End a resolution that no longer stands

1. Find the resolution and press End it.
2. Under How does it end?, choose Superseded — something replaced it or Rescinded — the board revoked it.
3. For a superseded one, choose what replaced it under Superseded by.
4. For a rescinded one, say why under Reason.
5. Press Record the ending.

Then: The row now reads Replaced by the new number, or Revoked with your reason, and the day. It stays in the register, and the resolution that replaced it says what it replaces.

Rather not? Wording is never edited after the fact. To correct a resolution, the board passes a corrected one, and an officer then ends the old one as superseded by it.

Who: The officers of the body that resolved it: the same people who put a written resolution to the board.

In June the board passes 2026-009, a new expenses policy. Sokha, its secretary, finds 2024-003, the old policy, presses End it, chooses Superseded and picks 2026-009 under Superseded by. 2024-003 now reads Replaced by 2026-009, and 2026-009 reads Stands · replaces 2024-003.

Download the register

1. Press Export at the top of the page.
2. Choose Excel (.xlsx) or CSV (.csv).

Then: The file holds every resolution the register shows you, whatever the search or the filters show: those of the boards you can read, any written resolution you were asked to answer, and those of a body you sit on. For each: number, unit, body, status, wording, when it passed and who put it, its meeting and vote, and what replaced it. A written resolution is in it only where its level lets you read it. Decisions on agenda items are not in it. Each download is kept on the record.