Combined statements

Read the units' income and spending together

1. Open Reports, and press Combined statements in the list of reports.
2. Choose the unit at the top of what you want added, if there are several.
3. Choose Income and spending, and the dates.
4. Read the tiles, then the statement: income, spending under what it was for, and the change in fund balances — every unit's book added up.
5. Read The books added up beneath it: each unit's own figures, in its own currency and as converted.

Then: A unit beneath it whose book you can't read is left out, and the page says so above the figures — by name where you see the unit, by number where you don't. Excel, CSV and the PDF for the board hold exactly what is on screen.

Who: Whoever reads the top unit's book reads the statement; each unit beneath it is added only where you read its book too.

Grace keeps the book of Meridian Relief's top unit, in US dollars; two units beneath it keep theirs, one in dollars and one in riel. They choose the top unit and July to September: the three books come to 412,300.00 of income, the riel unit's converted at the average of the three months' rates.

See what the units own and owe together

1. Choose Own and owe, on a day, and the day.
2. Read what is owned, what is owed and the fund balances, every book added up.
3. Where a book keeps another currency, read the translation difference: its own line in the fund balances, and a tile.

Then: What is owned and owed is converted at the closing rate — the rate for the day's month; the funds carried into the year at the rate for the month before it began, and the year's result at the year's average. What the rates moved between them is the translation difference, so the balance sheet still balances, and says why.

Enter the months' rates a statement waits for

1. Where the page says the rates come first, read the months it names.
2. For each, type how many of that currency make one of the organization's.
3. Press Save the rates.

Then: The statement shows at once, and says every rate it used and its months under The rates used. The rates are kept with their months, the same ones Across units uses, so the figures come out the same next year.

Rather not? To change or take away a month's rate, open Across units on that month.

Who: Rates are the organization's: whoever keeps its top book enters them, or an Owner or Admin. Anybody else is told who to ask.

See what was taken out between the units

1. Read Between these units beneath the statement.
2. Read each line: grants and transfers, and levies, between two units both in the statement, and what came out of income and spending, or of what is owned and owed.
3. Read the table beneath it for each account's figure taken out.

Then: A grant one unit gave another is neither income nor spending of the whole, and a levy one owes another is neither owned nor owed by it, so both come out of the combined figures. Money sent and not yet confirmed stays as money in transit: it is still on its way. A transfer to or from a unit outside the statement is real money in or out, and stays.

Read it in the organization's currency

1. Where every book keeps one currency other than the organization's, choose the organization's under Currency.
2. Enter any month's rate the page asks for.

Then: Books in one currency are added in it, and nothing is converted unless you ask. Books in more than one are always added in the organization's currency.